Communications and Events Coordinator

The UN Climate Change High-Level Champions is looking for a Communications and Events Coordinator to join their team.

Overview:

• Full-time, freelance position: 12 month contract
• Language: English
• Location: Anywhere (Remote)
• Salary: not applicable
• Applications closing: 31st March

Job Description

The work of the Climate Champions Team is guided by a five year plan published by the HLCs and welcomed by Parties at COP 26. The plan sets out a multi-year vision for the work, and and overview of the main tools and approaches. These include working with a diverse array of partners around the globe to align, activate, and accelerate action and climate solutions across adaptation, mitigation and finance.

The CCT supports the HLCs to run the global campaigns of Race to Zero and Race to Resilience, and to work closely with partners in the Marrakech Partnership and beyond to drive collaboration to achieve the 2030 Climate Solutions – a solutions roadmap based on the 2030 Breakthroughs and Sharm Adaptation Agenda.

The Comms and Events Coordinator will provide cross-cutting administrative support for the global Strategic Communications Team (StratComms). This includes scheduling, task tracking, content coordination, and event logistics.

The role will be pivotal in ensuring smooth communication across teams and partners. Supporting and improving internal workflows, managing content calendars, and helping deliver key events such as Climate Week and COP.

Responsibilities

• Provide cross-cutting administrative support to the fast-paced, fully remote Strategic Communications and Events (StratComms) Team, including scheduling, notetaking and managing workplans and content calendars.
• Act as the first point of contact for the StratComms Team, ensuring smooth coordination and timely follow-up with High-Level Champions and their offices, colleagues and key partners.
• Manage and track StratComms tasks in calls, content calendars, and workplans, helping assign and follow up on tasks with colleagues to ensure the timely delivery.
• Support internal project management, including for publications, translations, and communications launches.
• Ensure brand and style guidelines are followed in all team outputs, supporting the review and production of flyers, social media cards, presentation decks and graphic assets using tools such as Canva, Google Docs and Google Slides
• Support the shortlisting and contracting of external suppliers, tracking team budgets, expenses, and invoices.
• Create and manage daily schedules for team members and suppliers during key moments like Climate Weeks and COP.
• Provide logistical support for events, including audio-visual setup, speaker management, slides, room setup, timekeeping, and notetaking.
• Support virtual events delivery by assisting with planning, preparation, and execution.
• Identify and implement opportunities to enhance processes, systems, and workflows.
• Help with analytics and reporting, ensuring timely and accurate data is gathered and presented.
• Maintain an organised filing system and ensure all relevant materials are readily accessible.
• Lean in in an agile, collaborative way to support emerging priorities and projects for the High-Level Champions, the Climate Champions Team and StratComms colleagues.

Role Requirements

The ideal candidate for this role is highly organised, proactive, and comfortable working across multiple teams in a fully remote setting. They will thrive in a fast-paced, dynamic environment and bring a can-do attitude to problem-solving, ensuring smooth communication and efficient event logistics.

• 3+ years of experience in event coordination, project management, communications or administrative roles.
• Strong organisational skills, attention to detail and task management.
• Excellent written and verbal communication skills in English, with knowledge of additional languages desirable.
• Experience managing schedules, project plans, events, budgets and external vendors.
• Proficient in Google Suite (Calendar, Drive, Calendar, Slides, Forms and Docs), with an ability and eagerness to learn new tools quickly.
• Ability to multitask and work under pressure with tight deadlines.
• Strong interpersonal skills and the ability to work collaboratively across international, remote teams.
• Ability to coordinate with multiple stakeholders and manage a variety of projects simultaneously.
• Experience producing communications materials, proofreading skills, and knowledge of graphic design principles and tools (e.g. Canva) are highly desirable.
• Voluntary or work experience in the climate or social impact sectors is desirable.
• Ability to manage through ambiguity and change.
• Commitment to the Climate Champions core values.

How to apply?

To apply for this role, please submit your CV and a cover letter (no more than an A4 page) via this form by 31 March 2025.

We assess applications on a rolling basis, with a hands-on communications exercise and virtual interviews taking place in April 2025.